April 1, 2021

Can Weighbridge Automation Solution eliminate weighing malpractices in transport?

Businesses depend on Weight Stations to weigh goods that are run by booth operators. Maintaining its own Weight Station is an expensive affair

Can Weighbridge Automation Solution eliminate weighing malpractices in transport?

Businesses depend on Weight Stations to weigh goods that are run by booth operators. Maintaining their own Weight Station is an expensive affair and Weight Stations are a common ground for weighing malpractices like underweighting, bribery and theft. The Manned Weighbridges can be irregular and incur a huge operating cost to companies.

Our Weighbridge Automation Solution is designed to provide a truly unmanned end-to-end weighing solution to companies, especially to logistics operators and production facilities. Using Artificial Intelligence and Automation, it provides a robust system of the automated weighing process with real-time position details for vehicles inside the facility. Fleetx’s Weighbridge Automation Solution eliminates the need for physical operators and manual weighing terminals. This results in substantial savings in operational cost while improving the efficiency of the entire weighing process significantly.

Process of Commercial weighing of goods

When we talk about weighing and transportation of goods in logistics we usually refer to large scale operation involving goods weighing in thousands of kilograms transported by a fleet of vehicles. To maintain the accuracy of goods, there is a common due process followed by every company or the other that produces and transports goods.

Weighing goods before transportation by seller

The weight of the goods is measured by the seller before dispatching it to the buyer. A final invoice slip is generated by the seller before transporting the goods which prove as documentation certifying the weight of goods being sent.

Weighing goods before receiving by buyer

Once the goods arrive at the buyer’s end, they are required to cross-check the weight and quality of goods before receiving them. This is either done within the receiving facility or done at a third-party weighing station equipped to weigh commercial shipment of goods. At the receiver’s end,

  • Goods are first measured in the state in which they arrive at along with the goods. The total weight of the shipment is calculated.
  • Post this, goods are offloaded and the weight of the vehicle without goods is calculated.

[Total Weight of vehicle with goods - Weight of vehicle without goods = Final weight of goods]

The final weight of goods is matched with the invoice from the seller’s end. If the weight and conditions of goods are acceptable, the goods are received. In case when the weight of goods does not add up or is not within the acceptable margin of error, it leads to weight disputes resulting in either return or freight adjustments that could lead to a revaluation of the consignment.

How are the commercial goods weighed traditionally?

To measure such large quantities of goods, Commercial Weighing Stations are used. These weighing stations are either equipped with manual, semi-automatic or automatic commercial weighbridges that are capable of measuring heavy vehicles with goods. In India, these weighbridges are colloquially referred to as Dharam Kanta (धरमकाँटा) for decades. Their name translates to a place to measure the weight of goods with utmost honesty which is very crucial when we talk about weighing goods worth crores!

These Weighing Stations equipped with Manual operated Weighbridges or Manned Weighbridges form a system that requires a weight booth and a booth operator. The booth operator is responsible for registering the vehicle details either manually or electronically. These include details like

  • Vehicle Entry and Exits
  • Vehicle Registration Number
  • Details of the driver
  • Sender details
  • Invoice details
  • Other details related to the goods.

Manned Weighbridges are equipped with a large platform with a digital reading meter that displays the weight. Vehicles mostly trucks with goods are loaded on the platform, the weight is captured by the scale and displayed on the meter. The booth operator or the scale operator is responsible for the weight measurements and receiving of the goods that are delivered by the incoming vehicles.

Additionally, these booth operators are completely responsible for the management of entire weighing operations for vehicles that enter and exit the weighing stations.

Weight Stations are either completely owned by companies making them part of their logistics operators or are owned by third parties who offer commercial weighing services.

Problems with Manned Weighbridge System

The most significant problem with Manned Weighbridge System is the fact that they require manual intervention. They are dependent on an individual which increases the chances of human error and malpractice, resulting in massive losses for companies. This reduces the transparency in the entire weighing process as the entire process is overseen by individuals responsible for managing the Weight Stations. There are several other issues with Manned Weighbridge Systems.

Managing Weight Stations and Operators require heavy capital investments and increase operational cost

Weighbridges are expensive and require heavy upfront fixed capital investment. Additionally, maintaining and operating a Weight Station incurs additional expenses like setting up Weight Booth, Hiring Booth Operators and Security Personnel and other miscellaneous which drives up the cost of operating Weight Stations significantly.

Heavy reliance on Booth Operators

Manned Weighbridges requires a booth operator who oversees the entire process. This significantly increases the chance of human error resulting in massive losses. Companies become extremely reliant on these operators to oversee the entire weighing process for goods with extremely high monetary value. This increase the chances of poor work ethics which include bribery, theft and other related malpractices on micro and scales causing massive damages to the operation.

Lack of transparency in the weighing process

Manned Weighbridge systems operated manually by booth operators lacks the transparency of the weighing process. As a result, malpractice at the micro-level could go undetected for long periods which causes losses to the company as well as affects the overall efficiency. The accountability of the process are records that are manually entered by operators.

Poor Time and Resource Management

Weight Stations deal with large fleets of vehicles daily. This often results in long queues and overcrowding due to the entire process of registration and weighing done manually. The efficiency of weight stations is negatively affected and as a result, the performance of the entire logistics operations suffers greatly.

Manned Weighbridge Stations are prone to fraud and malpractice

Manually operated weighbridges are prone to fraud and malpractices. Deliberate underweighting and overweighting at the third-party weight stations or manually operated weighbridges at the receiver’s end are common malpractices. Manipulated invoice and receipts are also common occurrences in Manned Weight Stations which costs companies significant revenue which goes undetected.

How Weighbridge Automation Solutions can eliminate the problems of Manned Weighbridge Stations

Automation is revolutionizing how the logistics industry operates. Automated solutions like Fleet Management System and Vehicle Tracking System are already solving some of the most pressing issues in Supply-Chain Management and saving companies a lot of money by cutting their operational costs and making the entire process more transparent.

Similarly, automation is solving another big crisis by automating the entire process of weighing goods by introducing the Weighbridge Automation Solution. Designed to eliminate the need for manual intervention and booth operators, Weighbridge Automation Solution also gets increases transparency in the entire weighing process on the sender’s as well as the receiver’s end.

What does Fleetx’s Weighbridge Automation Solution (WAS) offer?

Fleetx’s Weighbridge Automation Solution (WAS) offers a truly automated Weight Station, documentation and end-to-end transparency from the moment a vehicle enters the weighing premises till it exits the premises.

  • It eliminates the need to hire and train a booth or scale operator reducing operational cost significantly.
  • A fully automated and easy-to-use weighing system that does not require manual intervention and can be operated by vehicle drivers.
  • Exponentially reduces the chances of losses incurred due to human error in registering and receiving goods.
  • Eliminates malpractices and theft by automating the process.
  • Increasing efficiency by employing an RFID system for truck identification and registration thus, eliminating long queues or overcrowding at the facility.
  • Equipping the facility with CCTV, IP Camera, Sensors and other electronic devices to provide 100% transparency of each vehicle movement that enters and exits the premises.
  • Accurate measurement of goods using high-quality Weighbridge Automation Solutions
  • Orderly documentation using a system of automatic receipt generations at entry and exit points of the facility.
  • Cuts Operational Costs for companies and saves them additional monetary and resource expenses

Does the Automation justify the cost?

Fleetx’s Weighbridge Automation Solution (WAS) is designed to be compatible with the existing weighbridge solution as well as setting up a new solution. An existing Weight Station can be converted into a fully automated Weight Station and a significantly lower cost. In addition to cutting down the cost of hiring booth operators, the biggest benefit of automation is the elimination of malpractice and human error that are common occurrences when it comes to weighing heavy goods. Companies would be able to save a substantial amount by cutting such operational expenses and not losing revenue on such malpractices.

Additionally, there is an accountability factor involved. The Weighbridge Automated Solution offers complete accountability and transparency for the Supply-Chain managers which were non-existent in Manned Weighbridge System before.

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