Reporting & alerts

The smartest and most effective way of writing a fleet management report is using a fleet reporting software or tool which processes and analyses data collected from the fleet. A fleet reporting tool automatically curates and compiles your fleet report on a custom basis. The reports generated by the tool can be customised to include required data and analysis as per the user’s requirement.

Fleet reporting is the process of generating a fleet report which gives a performance overview of the fleet on a vehicle-by-vehicle basis for the required duration of time. Fleet reporting is done in order to get an in-depth understanding of the time taken by each step of the supply chain process including loading & unloading times, driver analytics, vehicle usage, delays, and fuel efficiency among others. Such information can then be used for forecasting and prediction analysis to improve operations.

A fleet report is a readable data report generated by a fleet reporting software that provides end-to-end fleet-related information to the user including but not limited to fleet operation, vehicle maintenance records, operating cost, and usage records among other fleet-related information. A fleet report if generated correctly can provide businesses with an in-depth understanding of their operation which can be used to eliminate inefficiencies and improve their efficiency and ROI.

Fleet utilisation is the measure of a fleet performance in terms of demands against the existing capacity of the fleet. The simplest way to calculate fleet utilisation is by measuring the demand or number of vehicles employed against the total number/capacity of vehicles in the fleet. Fleet Utilisation is commonly expressed in percentages. For example, if a transporter has 10 trucks and for a period of time only 5 trucks are used then the fleet utilisation for that period can be calculated by 5/10 * 100 or 50%.

Fleet planning is an approach for businesses to maximise their fleet utilisation to improve efficiency and reduce costs. Key components that you need to consider when engaged in fleet planning for your business operations are the number of vehicles, replacement or maintenance schedules for the vehicles, route planning, fuel management, and delivery & driver planning.

Choosing a vehicle fleet requires careful consideration of your business operations and demands based on it. However, for any business operation, there are certain key factors that one needs to consider when choosing a vehicle fleet. These include,

• Nature of your business operation
• Work and usage requirements
• Per vehicle load
• Cost considerations
• Compliances & standards
• Scale of operation

If the operation has five or more trucks, they can typically be considered a fleet. A fleet can vary in size depending on the industry and nature of the operation. However, a fleet with 50 or fewer trucks or a fleet that purchases more than 5 trucks per year can be considered a small-business fleet.

A fleet monitoring system is typically used to monitor fleet activity across operations for any fleet of vehicles. A fleet monitoring system mostly consists of a GPS-based vehicle tracking system that uses satellite data collected by GPS trackers fitted in vehicles for real-time monitoring and navigation of the entire fleet from a centralised platform.